Sponsoring and Symposium Manual ECP 2026 Stockholm
All You Need to Know: Symposia & Sponsorship Specs
Here you will find all the key information to help you prepare for your symposium.
In case of any questions please feel free to contact us.
Sponsoring Manager
Sarah Berger
European Society of Pathology, Square de Meeûs 18, 1000 Brussels, Belgium
Symposium Manual
Important Symposium Information
When and where is the 38th European Congress of Pathology taking place?
The 38th European Congress of Pathology is taking place from 12 – 16 September 2026 at Stockholmsmässan located in Stockholm at Mässvägen 1, 125 30 Älvsjö, Sweden.
Time Slots for Industry sponsored Symposia
Saturday, 12 Sept 2026
- 16:45 – 18:15 Luncheon Satellite Symposia
Sunday, 13 Sept – Tuesday, 15 Sept 2026
- 07:15 – 08:15 Breakfast Satellite Symposia
- 12:30 – 14:00 Luncheon Satellite Symposia
- 19:00 – 20:00 Evening Satellite Symposia
Which benefits are included in the symposium package?
The symposoium package includes the following benefits:
- Provision of a room
- Supply of basic technical equipment in the room
- Publishing of meeting programme and inclusion of sponsor’s name in the final congress programme, on the congress website and in the congress app
- Industry Sponsored Symposia Sponsors may set up 1 roll-up-banner for their symposium at the Congress Venue on the day of the session and take it down after the symposium (production and set-up at sponsor’s own discretion and expense)
- Sponsors may publish their own programme, abstracts and proceedings themselves
Final Symposium Agenda
Your final symposium agenda will be published in the official congress programme, on the website, and in the congress app.
Please also provide 2–3 learning objectives for your symposium together with the final agenda.
- Symposium agenda including:
- Main title of the symposium
- Names of all speakers (first and last name)
- Country of each speaker
- Titles of individual talks / speaker
- Images of your speakers – image in jpg or png format, 300 x 400 px, 96 dpi
Learning objectives: maximum 450 characters (including spaces); bullet points are recommended
Submission deadline: Please submit the final agenda, including the symposium title, speaker names, and presentation titles, by 2 June 2026.
Please note that any late submissions or changes received after this date can only be included in the online programme, congress website, and app, but not in the printed programme booklet.
Rooms, set up and running hours
Set Up
All session rooms are equipped with theater-style seating, a stage including a head table, and a lectern. As the rooms are also used for scientific sessions, the stage setup cannot be changed. Due to the tight schedule, with sessions starting just 15 minutes after the lunch symposia, there is no time for rearranging seating or technical equipment.
Breakfast
Set up from 06:45 | Symposium needs to be finished on time as the next sessions start at 08:30, so 15 minutes later.
Luncheon
Set up from 11:30 | Symposium needs to be finished on time as the next sessions start at 14:15, so 15 minutes later.
Evening
Set up from 18:45 | Symposium needs to be finished on time.
Technical Equipment
The following technical equipment is included in the session rooms:
- Lectern and top table
- 1 Screen
- 1 Data projector
- 1 Notebook
- 1 Speaker Monitor
- PA system (incl. 1 table microphone on top table, 1 on lectern, 1-2 aisle microphones)
For further information on AV equipment or additional requirements please contact Sarah Berger: s.berger@esp-pathology.org
Rehearsal
For the luncheon symposia sessions, the rehearsal will generally take place one hour before the actual session on the day of your symposium (10:30-11:30 CEST).
Rehearsal slots can be requested through Sarah Berger: s.berger@esp-pathology.org
Additional Information: A-Z
Advertisement: Print & Online
Final Congress Programme
- 1/1 page sponsor’s advert on page inside, four colours
- 1/1 page sponsor’s advert on page inside back cover, four colours
Artwork/graphic delivery deadline to s.berger@esp-pathology.org
Deadline: 2 June 2026
Banner Placement - acknowledgment area
Increase your visibility as of 4 weeks prior to the congress by placing your banner including one link on the acknowledgement area of the congress website.
Artwork/graphic delivery deadline to s.berger@esp-pathology.org
Deadline: 28 July 2026
Format:
- 800 px x 250 px
- Banner as image in png or jpg format; print quality, min. 72 dpi
Banner Design Instruction
Please include a safety margin of approx. 50 pixels on the left, right, and bottom edges of the banner. This ensures that the control elements are not obscured by the content of the banner.
Banner Placement - satellite symposium schedule
Increase your visibility as of 4 weeks prior to the congress by placing your banner including one link on the satellite symposium schedule page of the congress website.
Artwork/graphic delivery deadline to s.berger@esp-pathology.org
Deadline: 28 July 2026
Format:
- 800 px x 250 px
- Banner as image in png or jpg format; print quality, min. 72 dpi
Banner Design Instruction
Please include a safety margin of approx. 50 pixels on the left, right, and bottom edges of the banner. This ensures that the control elements are not obscured by the content of the banner.
Logo Placement
Place your company logo with a link to your website on the acknowledgement page for sponsors and exhibitors of the congress website.
- The link will be visible before the congress
- You may change the link twice, e. g. to promote your industry supported symposium shortly before the congress
Graphic delivery deadline to s.berger@esp-pathology.org
Deadline: 28 July 2026
Format: company logo in png or jpg format; print quality, min. 72 dpi
Information Screen
During the congress, all kinds of congress related information will be shown in a fixed rotating schedule on several screens spread throughout the venue. This ranges from info on ongoing presentations to last minute programme changes. Place a slide with your corporate logo or banner in the info system.
- format: 16:9 PowerPoint slide
Artwork/graphic delivery deadline to s.berger@esp-pathology.org
Deadline: 4 August 2026
Badges
How many badges are included?
Within their symposium package, sponsors receive 3 badges* for the day of the symposium to organize the set-up of the symposium (inside the room).
Badges are only to be used by company employed symposium crew members and cannot be transferred to other persons. Moreover, the badges do not entitle the holder to receive a congress badge and access the scientific sessions. If you would like to attend the scientific sessions, please see chapter “Congress Registration”.
Not included: Congress registration for speakers (per speaker EUR 250 net amount for the day of your symposium). Please not that registration is subject to VAT, 25% Swedish VAT applies (EUR 312,50 incl. VAT).
Very important: All faculty need to be on-site to hold their presentations, there is no virtual participation possible which feed into the live symposium.
* Diamond, Platinum, Gold and Silver Sponsors will get free badges according to their sponsorship level:
Based on Sponsorship Level
Sponsorship Level | Free Exhibitor / | Incl. full Congress |
Silver | 10 | 1 |
Gold | 15 | 2 |
Platinum | 20 | 3 |
Diamond | 25 | 4 |
Pick Up of badges
Symposium Badges can be picked up either at the counter or at the Self-Printout Terminals in the registration area on the day of the symposium. Below you can find the preliminary Registration Counter opening hours.
The registration counter for congress participants will be located at the entrance area of Stockholmsmässan.
Congress Registration
Persons who would like to participate in the scientific programme can register at the official fees online.
Badge Scanning
Using Scan App with your own device
Scan names badges while using the congress App:
ESP offers the option to purchase a login token for the lead scanning app, ensuring secure real-time communication with our database.
Login Token Pricing:
- EUR 480 per token (valid for one device throughout the duration of the congress)
- For access on multiple devices, additional tokens can be purchased at EUR 360 each.
- Discounted package rates available:
- EUR 1,680 for 5 devices
- EUR 2,760 for 10 devices
App Features:
- After downloading the mobile app from the App Store or Google Play, users will be prompted to enter their login credentials.
- When scanning a delegate’s digital badge via the congress app, users receive the participant’s personal data as stored in our database.
- The app allows users to categorize scanned delegates, add notes, and generate a list of all scanned participants.
- A data export feature is also available.
If you would like to book the Scan App, please send an e-mail with the required number of login tokens to the ESP Events Team at congress@esp-pathology.org.
Branding & Decoration
Symposia branding options
Optional Branding for Industry Symposia
It is possible to order branding for the lectern and/or the head table in the session room. These items can be selected individually according to your preferences.
On the topic of branding, you can contact Stockholmsmässan:
Rosanna Ricciuti @ Rosanna.Ricciuti@stockholmsmassan.se
Jenny Andersson @ Jenny.Andersson@stockholmsmassan.se
Order Deadline: 3 August 2026.
The team is happy to assist you with all your questions and also with production for on-site branding. It is important that you inform the team about the date and the name of the session room for your symposium.
Your individual symposium branding will be placed in the session room and will be ready for installation upon your arrival. While the setup is your responsibility, the on-site technician will be available to assist you if needed.
Following your session, the on-site technical team will take care of removing the branding – no action is required from your side.
Roll-ups for Industry Sponsored Satellite Symposia
Sponsors may set up 1 roll-up banner for their symposium and display these in front of the session room on the day of the session until after the symposium (production and set up by the sponsor).
Due to the large amount of industry symposia taking place during ECP 2026, we need to adhere to a schedule when to display industry symposia roll-ups to ensure that each sponsor gets equal time and opportunity.
Please note, that roll-ups need to be removed 15 minutes after the session ends.
It is possible to order roll-up banner via the team from Stockholmsmässan:
ou can contact Stockholmsmässan:
Rosanna Ricciuti @ Rosanna.Ricciuti@stockholmsmassan.se
Jenny Andersson @ Jenny.Andersson@stockholmsmassan.se
Where can I order flowers?
Should you require flowers and / or plants, please access the web shop of the congress venue via the below button.
Order Deadline: 21 August 2026; after this deadline a surcharge of 30% will be incurred.
Orders placed onsite st the Service Center are subject to a 50% surcharge.
Catering
Catering Partner - Mässrestauranger AB
Catering for Industry Symposia
Catering services can only be arranged through the official congress caterer, Mässrestauranger AB: ECP.catering@massrestauranger.se.
Please note that a 30% surcharge will apply to all orders placed after 14 August 2026. When ordering on site we only accept credit card payments and a limited menu applies with 50% increase in price.
Catering Area:
The catering/buffet for the Industry Satellite Symposia will be placed in front of the respective session rooms. It can be clearly labeled to ensure that congress delegates are aware it is specifically prepared for the symposium audience.
Catering for Industry Meeting Rooms
Companies who booked a seperate meeting room can order catering for the private meetings rooms via Mässrestauranger AB: ECP.catering@massrestauranger.se.
Please note that a 30% surcharge will apply to all orders placed after 14 August 2026. When ordering on site we only accept credit card payments and a limited menu applies with 50% increase in price.
Congress App
ECP 2026 Vienna Congress App
ECP 2026 Congress App
Stay up to date on the go! The official ECP 2026 App will be available for iOS and Android.
Access the full scientific and industry programme, exhibitor list, floorplan, and key congress info – all in one place.
App Push Notification
Push Notification: Message text with action buttons
Sponsors can purchase a dedicated push notification message that can be distributed to all delegates that appears within the bell icon (i.e. “Don´t miss Symposium A at 13:00 CEST”).
- Headline and text:
Title: 50 characters (incl. spaces)
Body: 300 – 350 characters (incl. spaces) You can add a picture AND text
The picture specs are – 512×512 px to 2048×2048 px, PNG or JPG format
file size should be web-optimized (max. 200 kb)
Artwork/graphic delivery deadline to s.berger@esp-pathology.org
Deadline: 28 July 2026
Lead Scanning via the ECP congress App
ESP offers the option to purchase a login token for the lead scanning app, ensuring secure real-time communication with our database.
Login Token Pricing:
- EUR 450 + VAT* per token (valid for one device throughout the duration of the congress)
- For access on multiple devices, additional tokens can be purchased at EUR 300 + VAT* each.
- Discounted package rates available:
- EUR 1,500 + VAT* for 5 devices
- EUR 2,500 + VAT* for 10 devices
*Swedish VAT of 25% applies.
App Features:
- After downloading the mobile app from the App Store or Google Play, users will be prompted to enter their login credentials.
- When scanning a delegate’s badge via the congress app, users receive the participant’s personal data as stored in our database.
- The app allows users to categorize scanned delegates, add notes, and generate a list of all scanned participants.
- A data export feature is also available.
If you would like to book the Scan App, please send an e-mail with the required number of login tokens to the ESP Events Team at congress@esp-pathology.org.
Order Deadline: 20 August 2026
Exhibition
Exhibition Manual and additional information
Looking for all the key details about the exhibition?
Explore the Exhibition Manual for everything you need to know – from logistics to services and important guidelines.
Hostesses
Where can I order hostess services?
Should you require personnel / hostesses, please access the webshop via the below button.
Order Deadline: 21 August 2026.
We suggest to omplete online orders via the web shop before the order deadline as 30% surcharge applies for any orders after 21 August 2026.
Hotel
Who is the official housing agency, and how can I book my accommodation?
The official housing agency for ECP 2026 is bnetwork, offering hotel accommodation for groups and individuals. bnetwork has secured a wide range of different allotments for all preferences and budgets, close to the congress venue Stockholmsmässan, in the city center or with good access by public transportation.
Individual reservation for up to 5 rooms can be made via the link below.
Group reservations for 6 rooms or more can be made by email. Please state the number of rooms, arrival and departure dates, room type (single or double), preferred hotel and / or location and maximum room rate.
Rooms will be allocated on a first-come-first-served basis.
Contact Information
bnetwork – Accommodation Team European Congress of Pathology
Phone: +34 93 550 03 50
Email: ecphotels@bnetwork.com
Logistics: Offical Carrier
Who is the official logistics contractor for the 38th ECP?
DHL Trade Fairs & Events UK Limited has been appointed as the official logistics contractor for this event. As such, it is the only company providing:
- Handling
- Storage
- Customs clearance
There will be a strict handling schedule in place to ensure that all goods are handled to or from stands within a set time frame. Exhibitors and stand builders will need to apply to DHL for unloading slots prior to the event.
Important: Delays will occur for anyone attempting to deliver without a timeslot.
Where can I find the contact details of DHL Trade Fairs & Events UK Limited?
The contact details for the main representative at DHL Trade Fairs & Events UK Limited is listed below:
Contact Person: Mrs. Lucy Ireland
Address:
Unit 17 & 9,
2nd Exhibition Avenue,
N.E.C. Birmingham,
B40 1 PJ, United Kingdom
Phone: +44 7866 312 970
Fax: +44 121 782 4680
Email: lucy@dhl-exh.com
Additional information about logistics are available in the Exhibition Manual.
Recording & Streaming
Live Stream
It is possible to purchase a live stream of your symposium. The live stream will be accessible on the congress website. During the live stream, virtual viewers can ask questions.
If you are intersted in this service, please contact Sarah Berger at s.berger@esp-pathology.org.
On-demand Webcast
On-demand webcast for your own records
We will record your symposium and will provide the recording after the congress.
In additon provision on the congress website for 12 months
It is possible to host the on-demand webcast for one year. You can choose between various options to make the on-demand webcast available. You can place it on your company website or we will make it available on the congress website.
Both services must be booked in advance. If you are intersted in this service, please contact Sarah Berger at s.berger@esp-pathology.org.
Speakers’ Preview Room – Presentation Upload
Where can I upload the presentations?
The presentations for the Induszry Satellite Symposia must be uploaded at the Speakers´ Preview Room.
The Speakers’ Preview Room is located on Level 1, in Room K12.
Opening Hours
- Saturday, 12 Sep 2026 16:00 – 19:00
- Sunday, 13 Sep 2026 07:00 – 17:30
- Monday, 14 Sep 2026 07:00 – 17:30
- Tuesday, 15 Sep 2026 07:00 – 17:30
- Wednesday, 16 Sep 2026 08:00 – 17:00
Please contact the technical staff on site to upload your presentation. Upload is possible starting one day before your session and must be completed no later than three hours prior to the presentation.
Social activities industry
Black Out Times during ECP 2026 Stockholm
Industry Activities outside the Congress Venue
Industry meetings are to be held only at the congress venue where a number of meeting rooms are available. Virtual meetings and meetings outside the congress venue cannot be accepted during blackout times. This rule has been established to avoid attendees missing the scientific programme of the congress.
Furthermore, the company has to assure not to conduct any social or other activity that coincide with the scientific programme within the official congress hours (incl. the hours of industry symposia) and which would take people away from the congress venue. Transportation to such activities starting after the official congress hours must not be organised at times coinciding with the official congress hours.
Please be aware of the ECP blackout times:
- Saturday, 12 September 16:00 – 22:00
- Sunday, 13 September 08:00 – 19:00
- Monday, 14 September 08:00 – 21:00
- Tuesday, 15 September 08:00 – 17:00
General Sponsoring and Exhibition Conditions
All bookings via the application forms are legally binding. Companies must accept Appendix 1 – ECP Industry Guidelines and Appendix 2 – ECP Terms and Conditions as well as the Privacy Policy during the booking process.